You probably have to rewrite the same messages day in and day out for internal reporting and client interactions, and it probably takes up a ton of time that would be better spent elsewhere. Furthermore, you’re probably copying and pasting, which can lead to errors and oversights that you could live without. If you’re doing this for email, then you should be leveraging templates to keep your messages consistently top-quality. Let’s go over how to set them up.
Templates offer several benefits that you should take advantage of. For example:
Here’s how you can set up templates for your email solution.
First, ensure that your template capabilities are enabled. You can do this in Gmail by going to Settings > See all settings > Advanced > Templates > Enable > Select Changes.
With templates turned on, you should be ready to make them. Select Compose like you would for any other email. Then draft your email how you would like the template to look. Use placeholders for details that might need to be changed later, like a client’s name or a specific project name.
When you’re ready, use the three-dot menu at the bottom of the compose window and hover your cursor over Templates. From here, you can Save draft as a template. Give it a name, click Save, and you’re ready to go.
To start using templates, create a new message (whether a fresh email or a reply) and click the three-dot menu. Hover over Templates, then select the one you want to use. It should populate your draft. Fill in your details, then send it off to the recipient when you’re ready.
Now that you know how to use templates, it’s time to put them to work.
Sales and Marketing Purposes
Customer Support
Project Management
Human Resources
We’re sure there are many more ways to use them, but this should serve as a sampling of what can be accomplished with them.
If email templates have you thinking about other ways to make better use of your technology, we’ve got news for you. This is what Quercus IT is all about: helping you take full advantage of the wonders of technology. Learn more about how your business can do so by calling us at (780) 409-8180 today.