Before You Dispose of Your Hardware, Make Sure You Dispose of Your Data

When the time comes to upgrade any of your business tech, it makes sense that most of your attention would be on maximizing the value you get out of your new hardware. However, it is critical that you also continue to think about your discarded hardware… specifically, the data it contains.

In short, deleting files simply isn’t enough. You need to be confident that any information is truly purged or physically destroyed when you’re replacing your hardware.

A Factory Reset Isn’t Enough, Either

Typically speaking, the standard factory reset simply strips away configuration settings. As a result, all the storage is left alone, untouched. It is therefore prudent for business owners and managers to lean on the framework provided by the National Institute of Standards and Technology—NIST—to ensure that a discarded device isn’t bringing any data with it.

This framework essentially boils down to the following steps:

• Clear any disks using specialized software to overwrite them with random data.
• Purge your devices completely through a more intensive overwrite.
• Destroy the hard drive by shredding/crushing it (especially pertinent in regulated industries).

The Decommissioning Process is Extensive and Intensive

Make no mistake… properly disposing of your old technology isn’t a simple process, especially given how many devices now require this level of care that didn't before. This all needs to be documented as well to ensure audits are passed and fines are avoided.

How to Start Off Ahead with Your New Tech

In addition to wiping all your old hardware, there are a few best practices to follow when implementing your new tech.

• Audit every new device to keep track of all that can store data, from workstations and mobile devices to your network infrastructure. 
• Make encryption the standard by configuring all IT systems to encrypt data by default, so that even if a drive is removed, the data is rendered useless to anyone without authorization.
• Ensure all storage media are destroyed by removing them from all retired hardware and entrusting a qualified partner to properly and comprehensively decommission it.

Your intellectual property and data are valuable, so be sure to take their protection seriously.

We Can Help!

Reach out to us at (780) 409-8180 to learn how we can assist you in managing your business technology throughout its lifecycle.